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Privacy Policy

Last updated: November 2026

Your privacy matters to us.

This Privacy Policy explains how Smartdog Digital Limited trading as The Presentation Designer (“The Presentation Designer”, “we”, “us” or “our”) collects, uses and protects personal information when you visit thepresentationdesigner.co.uk, contact us or work with us.

For the purposes of UK data protection law, Smartdog Digital Limited is the data controller responsible for the personal information described in this policy.

1. Information we collect

The information we collect depends on how you interact with us.

When you make an enquiry

If you contact us through our website, by email or another communication channel, we may collect:

  • your name;

  • your email address;

  • your telephone number, if you choose to provide it;

  • your business or organisation name, where relevant; and

  • any information you include in your message or enquiry.

We only ask for information that is reasonably necessary to understand and respond to your enquiry.

When you work with us

If we agree to work together, we may collect additional information needed to provide our services and manage the project.

This may include:

  • your name and contact details;

  • your business or organisation details;

  • billing and invoicing information;

  • your address where required for invoicing, contracts or administration;

  • project information, files and materials you provide to us;

  • correspondence relating to your project; and

  • records relating to our working relationship.

We do not normally require your postal address simply to make an enquiry.

When you subscribe to our email list

If you subscribe to our email list, we may collect:

  • your name;

  • your email address; and

  • information relating to your subscription or marketing preferences.

If you actively subscribe to our email list or tick the marketing consent box on our contact form, we will treat this as your consent to receive relevant marketing communications from us.

When you visit our website

Our website and the services supporting it may automatically collect limited technical information such as:

  • your IP address;

  • browser and device information;

  • pages you visit;

  • the date and time of your visit;

  • referring websites; and

  • information about how you interact with the website.

Further information about cookies and similar technologies is available in our Cookie Policy.

2. How we use your information

We may use personal information to:

  • respond to enquiries;

  • discuss potential projects;

  • prepare proposals or quotations;

  • take steps at your request before entering into a contract;

  • provide presentation design and related services;

  • communicate with you during a project;

  • administer projects and client relationships;

  • issue invoices and manage payments;

  • maintain business, financial and project records;

  • operate, maintain and protect our website and systems;

  • improve our website and services;

  • manage email subscriptions and marketing preferences;

  • send relevant marketing communications where you have consented or where we are otherwise permitted by law;

  • comply with legal, tax, accounting or regulatory obligations; and

  • establish, exercise or defend legal rights.

We will not use your personal information for purposes that are incompatible with the reason it was originally collected.

3. Our lawful bases for processing

UK data protection law requires us to have a lawful basis for using personal information.

Depending on the circumstances, we may rely on:

Contract
Where processing is necessary to enter into or perform a contract with you, including taking steps at your request before a contract is agreed.

Legitimate interests
Where processing is reasonably necessary to operate and develop our business, respond to enquiries, maintain records, protect our systems or manage client relationships, provided those interests are not overridden by your rights.

Legal obligation
Where we need to process information to comply with legal, tax, accounting or regulatory requirements.

Consent
Where you have specifically agreed to a particular use of your personal information.

This includes where you actively subscribe to our email list or choose to receive marketing by ticking the relevant consent box on our contact form.

Where we rely on consent, you can withdraw it at any time.

4. Sharing your information

We do not sell your personal information.

We may share information with trusted third-party service providers where this is reasonably necessary to operate our business or provide our services.

These may include providers of:

  • website hosting and maintenance;

  • email and communications;

  • email marketing;

  • cloud storage and file sharing;

  • project or customer management tools;

  • accounting and invoicing;

  • payment processing;

  • analytics and website security; and

  • professional services such as accountants, insurers or legal advisers.

We only share information reasonably necessary for those providers to perform their services.

Where a third party processes personal information on our behalf, we take reasonable steps to ensure appropriate data protection arrangements are in place.

We may also disclose information where required by law, regulation, court order or another lawful authority, or where necessary to establish, exercise or defend our legal rights.

5. International transfers

We operate in the United Kingdom and do not intentionally transfer personal information outside the UK.

Some of the technology providers we use may process or store information in other countries as part of their services.

Where personal information is transferred outside the UK, we will take reasonable steps to ensure appropriate safeguards are in place as required by UK data protection law.

6. How long we keep your information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet legal, financial and regulatory requirements.

For example:

  • enquiry information may be retained while we deal with your enquiry and for a reasonable period afterwards;

  • client and project information may be retained during our working relationship and for an appropriate period afterwards;

  • invoices and financial records may be retained for the period required by tax and accounting law; and

  • email marketing information may be retained while you remain subscribed and for a reasonable period afterwards where necessary to maintain suppression or unsubscribe records.

When information is no longer required, we will securely delete or anonymise it where reasonably practicable.

7. How we protect your information

We take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, disclosure, alteration or destruction.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

8. Marketing

We may send you relevant marketing communications about The Presentation Designer, our services, insights, resources and related updates where we are permitted to do so.

Where you subscribe to our email list or actively tick the marketing consent box on our contact form, we will treat this as your consent to receive relevant marketing emails from us.

We will not treat simply submitting an enquiry or contact form as consent to receive marketing unless you have separately chosen to opt in.

You can withdraw your consent at any time by using the unsubscribe link in any marketing email or by contacting us directly.

Withdrawing your consent will not affect the lawfulness of any marketing communications sent before you opted out.

9. Your rights

Depending on the circumstances, you may have the right to:

  • request access to personal information we hold about you;

  • ask us to correct inaccurate information;

  • ask us to delete your information;

  • ask us to restrict how your information is used;

  • object to certain uses of your information;

  • request the transfer of certain information;

  • withdraw consent where we rely on consent; and

  • complain about how your information has been handled.

Not every right applies in every situation.

If you would like to exercise any of these rights, please contact us.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO).

10. Cookies

Our website may use cookies and similar technologies.

Where cookies are not strictly necessary for the operation of the website, we will request consent where required.

Please see our Cookie Policy for more information.

11. Links to other websites

Our website may contain links to websites operated by other organisations.

We are not responsible for the content, security or privacy practices of third-party websites.

We recommend reviewing the privacy information provided by any external website you visit.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, business, technology or legal obligations.

The latest version will be published on this page and the date above will show when it was last updated.

Where a change significantly affects how we use personal information, we will take reasonable steps to bring it to the attention of affected individuals.

13. Contact us

If you have any questions about this Privacy Policy or how we use personal information, please contact:

Smartdog Digital Limited trading as The Presentation Designer

Parkhill Studio
Walton Road
Wetherby
West Yorkshire
LS22 5DZ

Email: [email protected]

Website: thepresentationdesigner.co.uk